Description: Seeking an Executive Assistant with a proven track of record of excellence in supporting C-level executives within a dynamic corporate environment. The ideal candidate will be a master of organization, capable of thriving amidst the fast-paced and ever-evolving landscape of Client. This role demands a collaborative spirit, as you will work closely with other executive assistants, executives at various levels, and external partners to support our Vice President in managing daily priorities. Responsibilities: Manage the executive’s calendar with precision, ensuring optimal use of time and meeting objectives. Triage daily and weekly tasks to meet deadlines, facilitate effective meetings, and maintain clear communication channels. Oversee administrative duties, including travel arrangements, budget management, purchase requests/orders, expense reporting, and presentation preparation. Organize and communicate employee events, such as group meetings and team-building activities, ensuring clear objectives and adequate preparation. Collaborate with finance and related teams to ensure smooth operations and timely procurement of goods and services. Proactively implement and manage efficient administrative processes. The Ideal Candidate: Possesses extensive experience navigating complex C-Suite environments and is adept at interacting with all organizational levels. Exhibits exceptional organizational and multitasking abilities, maintains confidentiality, and can independently gather and analyze data to make informed decisions. Is proactive, anticipates executive needs, and prioritizes tasks effectively. Project Management experience is mandatory Key Responsibilities: Own the executive’s calendar, coordinating across business units and driving collaboration. Manage domestic and international travel arrangements, ensuring efficiency and productivity. Initiate and execute ideas to boost organizational morale and employee welfare. Facilitate and drive completion of strategic offsites, town halls, and large group meetings. Maintain the executive’s partner relationships and encourage regular networking interactions. Preferred Experience: 3-5 years as a C-level Executive Assistant. Experience supporting corporate executives in a fast-paced setting. Familiarity with managing global travel complexities. Proficiency in office automation tools and software (Office 365, Teams, SAP, etc.). Academic Credentials : High school diploma and completion of a business/secretarial program or equivalent experience. 3 Must Have: Adaptability: The ability to adjust to a changing environment and multitask with ease is crucial in a fast-paced, dynamic business setting. Attention to Detail: Being meticulous in understanding the Executive’s needs, often reading between the lines to anticipate and address issues before they arise. Professional Demeanor: Kind and polite, serving as an extension of the Executive, representing them in the best possible manner. Requirements:

• IT Environment: someone who is familiar with IT terminology

• High Emotional Intelligence: Someone that is self-aware and reads people well to manage optimal relationships amongst the team

• Tech Savvy and Resourceful: Someone who is solution oriented and can manage to overcome tech challenges as they arise

ICONMA’s Discrimination Disclaimer

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.